Lexington Health Network

  • Customer Service Administrative Coordinator

    Job Locations US-IL-Lombard
    Job ID
    Customer Service
    1300 S. Main Street
    Work Type
    Full Time
    Work Schedule
  • Overview

      Teamwork is what we’re all about at Lexington Health Care, working together to achieve positive patient outcomes. We realize that when you collaborate, great things are possible; for your patients, and for your career. Lexington proudly employs more than 2,500 employees allowing us to provide an immeasurable value to the communities we serve. So much of who we are comes from being an organization dedicated to the highest attainable quality of care available today. In an industry filled with rapid change and growth, our commitment to family values will never change. As a family owned organization, we have always maintained a unique perspective. Our reputation as a leading health care employer is unmatched. Come see for yourself why it’s so fulfilling to be a part of Lexington!




    The Coordinator is responsible for oversight, coordination and execution of all inside sales activities related to CPAP/BiPAP supply sales/resales, IVR and calling campaigns, patient communication and follow-up, all outbound mailings and calling, initiation and fulfillment of supply orders with agency objectives and policies, and state and federal regulations.


    Emphasis Responsibilities for DME Sales:


      • Responsible for timely oversight, development, coordination, execution of all inside sales activities related to CPAP supply sales/resales.
      • Responsible for timely outbound calling and follow-up, supply resale volume growth, all IVR and calling campaign organization, coordination, patient communication and follow-up, all outbound mailings and calling, initiation and fulfillment of supply orders.
      • Demonstrate knowledge and understanding of phone script.
      • Demonstrate knowledge and understanding of supply products, policies, payer rules, costs, choices, systems and deposit rules.
      • Responsible for a minimum of doubling monthly supply orders.
      • Responsible for ensuring all payers supporting documentation is maintained.
      • Responsible for maintaining all supply and resupply policies.
      • Timely monitoring of IVR application for new order requests, respond to patient requests for supply, contact patients for further information needed to process supply order. 
      • Identify & forward IVR requests for patients requesting additional clinical follow up in a timely manner.
      • Identify and update IVR requests to change demographic and insurance information.
      • Timely process requests from patients wishing to orders supplies, data entry of requested items into company database, complete shipping info, print confirmation receipt  
      • Assist with the training and development of all business development, sales and marketing staff.
      • Ensure timely and efficient customer service follow-up with patients, physicians, payers and all referral sources.
      • Ensure professional, friendly, courteous and timely communication with internal and external clients.


    • Strong time management and problem solving skills
    • Strong customer service skills
    • Ability to work independently and collaboratively
    • Strong written and verbal communication skills
    • Minimum of 1 year data entry experience
    • Good organization skills
    • Ability to maintain confidential information
    • Ability to prioritize
    • Ability to pay attention to detail and coordinate multiple tasks
    • Physical Requirements:
    • Requires frequent bending, reaching, standing, walking, squatting, sitting, kneeling, and repetitive hand movements including adequate manual dexterity.
    • Some unassisted lifting, pushing, and pulling may be required during normal work.
    • Employees are required to talk and hear, both in person and by telephone.
    • Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Ability to multi-task and deal effectively in stressful situations.
    • Visual/hearing ability sufficient to comprehend written/verbal communication.


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